Idlewyld Manor Family Council Meeting Minutes – August, 2021

Idlewyld Manor Family Council Meeting


Date: August 10, 2021 – 6:30 pm

Location:  Via Zoom


PRESENT:  Cindy Allen, Mary Newman, Barb Vacon, Amanda Rogers, Ann Bennett, Anne Ross-Muschallik, Beth Hibbard, Bill Bota, Bob Hibbard, Bruce Hamilton, Clarke Miller, John Bouman, Margaret Cross, Margaret Figliola, Nan Uzbalis, Rose Linton, Vinzi Calder

  1. CALL TO ORDER:   6:33 PM
  2. GUEST SPEAKERS: Bahar Karimi, Administrator

Brad McCullough, Recreation and Volunteer Manager

  • Bahar advised the health care sector is recommending mandatory vaccines for all health care workers
  • She also advised the health care sector is losing staff for various reasons including medical leave of absence
  • An update on vaccinations – 2 residents have not been vaccinated to date, 90% of staff have been vaccinated
  • The website is updated on a regular basis and includes current visiting and vaccine policies as mandated by Public Health
  • Brad was introduced as the new Recreation and Volunteer Manager. He provided a list of events he plans to put in place in the near future including:
  • Evening programs, Church services and volunteers to return beginning     in September
  • Increased number of family visits and special events
  • A Fall Fair on September 24, 2021
  • A Truth & Reconciliation event on September 30, 2021
  • Celebration of Life in October 2021
  • Remembrance Day Service
  • Winter Fest
  • Also promised was an increased number of special events and inside entertainment

All of these events will take place based on the easing of restrictions due to COVID-19.

Access to the street from the garden will be discussed with Alex.


Motion moved by:  Rose

Seconded by: Bruce

Motion:  Carried


Motion moved by:  John

Seconded by:  Mary

Motion Carried


5.1 Update on visiting:  As mentioned above

5.2 Responses provided to questions / concerns from last meeting

5.3 September Meeting:  Outdoor, via Zoom or Hybrid – TBA weather permitting

5.4 Upcoming Events:  were discussed as mentioned in the August newsletter

5.5 Employee Hailey Nixon:  Bake Sale will be held to raise funds for Hailey.  The date is TBA.   80% of the funds will be donated to Hailey, 20% to the Family Council

  1. Ongoing Business

6.1   Employee Recognition:   All certificates have been completed and distributed

6.2   Fundraising events for fall / Christmas:  Discussion was moved to next meeting

6.3   Terms of Reference:   The purposed amendments had been sent to all members prior to the meeting.  It was agreed the original Terms of Reference would be sent for comparison and discussion at the next meeting.

    • An interest was expressed in having a member of the Board of Director’s speak at a future meeting. It was suggested Renee might speak on behalf of the Board.  It was agreed a list of questions would be submitted prior to our next meeting and the responses would be shared at the meeting.
    • Brenda Patterson from Finance will be attending the next meeting
    • Returning volunteers will be required to take courses; more information to follow
    • Concerns or questions re; rapid testing should be directed to Bahar directly
  1. REPORTS:   Treasurer’s Report:

$65.85 cash and $760.15 in the bank; Total $826.00

  1. 50/50 DRAW:  N/A
  3. ADJOURNMENT:  The meeting was adjourned at 9:20 pm

Next meeting:

Date: Tuesday, September14, 2021, 6:30 pm

Rain date:  Wednesday, September 15, 2021, 6:30 pm

Place:  Memorial Garden