Idlewyld Family Council Meeting Minutes – September 2023

Idlewyld Manor Family Council Meeting


Date: Tuesday, September 12, 2023

Time:  6:30 pm

Location: Mohawk Room / Zoom


PRESENT:    Barb Vacon, Bruce Hamilton, Elaine Armstrong, Jack Graham, Kathleen Sharkey, Margaret Figliola, Mary Newman, Sophie Sporbeck

Via Zoom:  Ann Bennett, Rose Linton


CALL TO ORDER:   6:30 pm




           Rosa Mozaffari, Associate Administrator

  • Rosa advised there are currently two positions available for part time recreationists.
  • CARF Accreditation will occur in November or December. Refer to the document distributed by Rosa for further details
  • Spa updates are 92% done and should be completed in the coming days
  • The COVID Outbreak on Rose Garden is over
  • Two blanket warmers may be purchased as a supplier offering lower pricing was found
  • The Environmental team is now fully staffed. Two part time people will complete the team starting on September 21.  Ron & Oliver are the full-time maintenance men.
  • Rosa offered to answer questions and provided the following information:

A POA can request a copy of a care plan for their family member living in the home.  The request must be sent in writing to the Director of Nurse.  Forms are available to complete the request.

Concerns were expressed over the new Recreation hours.  Rosa advised 3 people are working until 8:00 pm.  Rosa agreed to evaluate the new hours after 3 months as there were many concerns about the Rec staff being stressed too thin, possibly at the expense of the daytime programs when most Residents would be alert and wishing to attend.  Some suggestions included; different hours for summer and winter, Happy Hour and more live entertainment.


Motion moved by:  Bruce

Seconded by:  Margaret

Motion carried



Motion moved by:  Mary

Seconded by:  Elaine

Motion carried





Note:  In Cindy’s absence, Barb chaired the meeting

5.1 Curriculum Café:  Dates were shared for the September meeting

5.2 Emergency Plan Reminder:  Please submit your feedback to Bahar no later than September 25, 2023

5.3 Recreation Planning Meeting:  Brad has extended an invitation to residents and family members to join him on Sunday, September 17 at 11:30 am to discuss plans for future activities for residents.   Rosa extended an apology to FC members that it had been communicated the changes to the Recreation hours were done at the request of the Family Council.   This information was not correct.

5.4 Barb advised, as requested by Bahar, that a thank you had been sent to Ann Cochren (the presenter of the Trillium Award).

Barb also confirmed thank you cards and gift cards had been mailed to Andrew & Dustin, the Peach social entertainers.



6.1 Family Dining Room Update:  A planning meeting was held which Nan attended.  Plans are being made to remove one table, refinish the other and add 2 smaller tables.  The carpeting will be removed and the ceiling repaired.  Ann & Karen are to be invited to all future meetings.  Pearl’s suggestions of setting the room up as a small party room including collapsible tables to ensure more room and easier access for people with mobility issues were also shared.

6.2 Thanksgiving Bake Sale: Pre-orders will be taken until September 29.  The sale will take place on October 6 from 10:00 am to 2:30 pm.  Signs have been posted.  A mixed box of cookies will be $10.00 and Belgian Cookies will be $8.00

6.3 Terms of Reference:  Anyone currently on our Family Council email list will no longer receive meeting invites, agendas or updates if their paperwork has not been signed and returned.

6.4 Fall and Christmas planning:  The Fall Fair will take place on September 22 from 2:00 pm to 3:30 pm.  It was recommended a flyer be created to distribute at the Fall Fair to recruit new members for Family Council.  Margaret & Ann will purchase 4 large mums to be given to Recreation for the Fall Fair.

6.5 Thrive Van:  Move discussion to next meeting.


    • Elections in October: Family Council Executive Position Elections are scheduled for October 2023.  Further discussion may be needed.  Nominations will be open for Chair, Vice Chair, Treasurer and Secretary.  A list of the Executive duties was distributed and updates provided.


    • Treasurer’s Report: After expenses paid for the Ice Cream Social of $19.50 to Laura Buote for Lactose-Free Ice Cream and $19.70 to Debbie Buote for puddings and $32.50 donated by Vinzi from the 50/50 draw, there is $215.39 in cash and $3329.92 in the bank; a total of $3545.31
  2. 50/50 Draw Collected: $45.00, $22.50 was won by Kathleen who donated the funds to the bake sale
  3. ADJOURNMENT:  The meeting was adjourned at 8:15 pm


Next meeting:

Date: October 10, 2023 – 6:30 pm

Place:  Hybrid – Mohawk Room / Zoom