Idlewyld Family Council Meeting Minutes – December 2023

Idlewyld Manor Family Council Meeting

APPROVED MINUTES

Date: Tuesday, December 12, 2023

Time:  6:30 pm

Location: Via Zoom

 

PRESENT:   Cindy Allen, Barb Vacon, Ann Bennett, John Bouman, Debbie Delaney, Elaine Armstrong, Karen Vandermeulen, Kathleen Sharkey, Laura Boute, Margaret Figliola, Marion Stoneman, Mary Newman, Rose Linton, Vinzi Calder

 

 

  1. CALL TO ORDER: Due to Zoom technical issues, the meeting did not start until 7:10 pm.

 

  1. GUEST SPEAKERS:

Bahar Karimi, Administrator

Rosa Mozaffari, Associate Administrator

Cathy Luke, Director of Nursing

 

  • Concerns were raised about the shopping trip being cancelled. Bahar advised there was a lack of interest which resulted in the cancellation.
  • Ice on the floor in Orchard View was because of an issue with the ice machine which is being fixed
  • Issues with the alarm at the front door being ignored on weekends will be addressed
  • Staff will be encouraged to adjust their name tags so their names are visible. Each home area will be advised to update the Nurse on Duty Board for each shift
  • Idlewyld Manor’s staff turnover is much lower than other LTC facilities in Hamilton

 

 

  1. ADOPTION OF AGENDA:

Motion moved by:  Mary

Seconded by:  Laura

Motion carried

 

  1. APPROVAL OF MINUTES:

Motion moved by:  Ann

Seconded by:  Laura

Motion carried

 

 

  1. CHAIR’S REMARKS:

5.1 Winterfest:  $2900.00 was raised for Resident Council

5.2 Bake sale:  The bake sale was very successful; the final numbers were not yet available.  A motion was moved by Margaret and seconded by Rose to set aside $1000.00 from the proceeds of the bake sale for entertainment for residents.  A sub-committee was formed – Marion, Mary, Laura – to research, co-ordinate with Brad and confirm entertainment

5.3 Update on fish tank and Family Dining Room:  The Family Dining Room is near completion and has bookings for the holidays.  The cost of replacing the fish tank is currently being investigated

5.4 FCN-4 Newsletter:  No updates available for December 2023

5.5 Food Drive and Snowflake tree:  Please contribute as you are able.

5.6 Mental Health Council – Caregiver Supports:  Mary shared information on the Mental Health Council’s support for caregivers.  Further details and dates for information sections can be found here:

Winter 2024 Education and Support Groups (constantcontact.com)

 

 

  1. ONGOING BUSINESS:

6.1 Terms of Reference:  A copy will be sent to all Family Council members to review prior to the January 9, 2024 meeting.   We will discuss the terms of reference and any concerns/changes/questions.

6.2 Staff Christmas gifts:  Barb reported the gifts were purchased, personalized and ready to be distributed starting on December 15, 2023.

6.3 Staff turnover concerns: as noted above

 

 

  1. NEW BUSINESS:

7.1 REC event cancellations: as noted above

7.2 Alarm at front door on weekends:  as noted above

 

 

  1. REPORTS:

8.1 Treasurer’s Report: Shared and reviewed at each Family Council meeting

 

  1. ROUND TABLE DISCUSSION:

9.1 A request was made to have access, for review, to the Idlewyld Manor Budget

9.2 Guest speakers:  It was decided it was not necessary to have a speaker every month

 

 

  1. 50/50 DRAW – n/a

 

  1. ADJOURNMENT: The meeting was adjourned at 9:11 pm

 

 

Next meeting:

Date: Tuesday, January 9, 2024 – 6:30 pm

Place: Via Zoom