Idlewyld Manor Family Council Meeting

APPROVED MINUTES

Date: Tuesday, July 11, 2023

Time:  6:30 pm

Location: Mohawk Room / Zoom

 

PRESENT:   Cindy Allen, Barb Vacon, Bruce Hamilton, Clarke Miller, Debbie Boute, Elaine Armstrong, Jack Graham, Karen Vandermeulen, Kathleen Sharkey, Laura Boute, Margaret Figliola, Nan Uzbalis

Via Zoom:  John Bouman

 

CALL TO ORDER:   6:32 pm

• GUEST SPEAKERS:

 

           Rosa Mozaffari, Associate Administrator

• One additional PSW has been hired for each home area, working from 10:00 am to 6:00 pm
• Herman from maintenance has resigned. At this time, John will continue to work in maintenance
• Cameras are located in all dining and TV areas. Footage can be watched by request.  To install an in-room camera, the policy can be discussed with Nicole.
• Flooring is being updated in the staff lounge and in the staff rooms in each home area will be open for family use once again
• MTMIH raised a total of $122,000.00 for the Thrive Group. This amount included $27,200.00 raised by Idlewyld Manor
• Elizabeth, the Nurse Practitioner is currently on leave. Fariba will cover for her.
• Brad is on vacation for two weeks. When he returns, furniture for the Family Dining Room will be discussed and purchased.  Family Council will be consulted for suggestions
• Blanket warmers – information shared by Bahar with Cindy after the meeting is included in the notes below.
• Jean, from the main office, is retiring. A replacement will be announced in January 2024

Sofia Antony, Physiotherapy Team

• 2 full time and 1 part time physio assistants have been hired
• Sit fit is held twice per week in all home areas
• 2 electric paddlers and 1 manual paddler are available for resident use
• 115 residents are given specified physio 3 times per week and 22 are assisted with walking
• The Fall Prevention Unit is working closely with the Physio Team.

• ADOPTION OF AGENDA:

Motion moved by:  Laura

       Seconded by:  Jack

       Motion carried

• APPROVAL OF MINUTES:

Motion moved by:  Nan

       Seconded by:  Bruce

       Motion carried

• CHAIR’S REMARKS:

5.1 Family Council Appreciation Tea was enjoyed on June 28, 2023.  All Family Council members were thanked and recognized for their work on the Council.  Margaret was specifically recognized for her continued dedication to the gardens.

5.2 Report from Management re; questions posed on MTMIH:  Furniture will be purchased for the Family Dining Room on the lower level.  Family Council will be consulted for ideas and suggestions

5.3 Region 4 newsletters:  Meetings and newsletters are on hold until September

5.4 Family Council of Ontario (FCO) Family Councils Ontario (fco.ngo):  A meeting was held on July 4 with another to be held on July 13.  The September 14 meeting will involve Succession Planning.

5.5 August meeting:  Georgia, who is a board member and an Investment Planner, asked to attend the next meeting.  This was not endorsed by the Family Council members in attendance.

6. 6. ONGOING BUSINESS:

6.1 Garden Update:  There are sprinkler problems in the Infinity Garden.  Margaret and Ann continue to work diligently in all the gardens.  James has been advised there are falling trees that need to be tended to.

6.1 The Ice Cream Social committee is finalizing plans for the event on July 30 and recruited volunteers to assist with cutting fruit the day prior and on serving Residents, Families and Staff on the day of

6.3 Updated business records:   Please return all dated and signed membership statements and code of conduct agreements to Barb as soon as possible

7. NEW BUSINESS: 
   • Fall and Christmas planning: A discussion was held around a Bake Sale prior to Thanksgiving and during Winter Fest.   Further discussion to take place at a future meeting.
   • Future speakers: Jenn Walker and an audiologist

8. REPORTS:
   • Treasurer’s Report: After the addition of $35.00 from June’s 50/50 draw and no expenses, there is $4171.80 in the bank and $184.59 in cash, for a total of $4356.39.

9. 50/50 Draw Collected: $75.00 $37.50 was won by Karen which she donated to the garden fund

10. ADJOURNMENT: The meeting was adjourned at 9:00 pm

Next meeting:

Date: August 8, 2023 – 6:30 pm

Place:  Hybrid – Mohawk Room / Zoom

BLANKET WARMERS … Bahar shared the following information with Cindy, following the meeting:

 

“As this is a new intervention for our home, use and management plans will develop over time.

Our vision is for the warm blankets to be available all the time and utilized as and when needed.

We will provide education and support for the team members to access the blankets for any resident who would benefit at any time of day or night.

There will be a “take one-replace one” set up so that we always have these ready and available 24/7. 

Some residents with cognitive impairment will have a warm blanket intervention in their care plan, residents able to request may not require this, it will be offered to all.

The Expressive Behaviours and Pain Management programs will promote use of the warm blankets as non-pharmaceutical interventions. There can be nursing, physio, or social work. recommendations/orders for this as a therapeutic intervention.

We are very grateful for the opportunity to introduce this excellent very therapeutic quality improvement for our residents.

Next on the list will be warm wax baths for arthritic hands and feet!”

Idlewyld Manor Family Council Meeting

APPROVED MINUTES

Date: Tuesday, June 13, 2023

Location: Via Zoom and in person in the Mohawk Room (HYBRID)

 PRESENT: Cindy Allen, Barb Vacon, Ann Bennett, Bruce Hamilton, Clarke Miller, Debbie Boute, Elaine Armstrong, Jack Graham, Laura Boute, Margaret Figliola, Nan Uzbalis, Sophie Sporbeck

Via Zoom:  Karen Vandermeulen, Kathleen Sharkey, Rose Linton

1. CALL TO ORDER: 6:40 pm
2. GUEST SPEAKER:

 Bahar Karimi, Administrator

• Bahar reminded us of the Family Council Appreciation Tea on June 28, 2023. All are welcome.
• The Ministry inspection that took place in early June 2023 was very successful. The Ministry was satisfied with their tour, IPAC practices, Falls prevention, and food preparation.  There were 7 “unmet” practices; all low risk.  Four were remedied on sight and three were corrected in the days immediately following the inspection.  These items included; no mask in IPAC drawers, balcony doors left unlocked, shower times not documented or not documented correctly, staff orientation to include signs and symptoms discussion.
• Bahar sits on the following advisory boards: Western Region LTC Advisory Board and the Greater Hamilton Health Advisory
• Idlewyld Manor was the first recipient of the Tony Carrigan Palliative Care Award
• As of the meeting date, Moving to Make it Happen had raised $26000.00; donations will be accepted until June 30, 2023.
• Family Dining Room information: the room can be used, free of charge by family members, contact Prosha to make a reservation (an online booking system is being considered), maximum numbers to be advised.  Ideas are welcome for decorating and furnishings.  Family Council to discuss further at July meeting.
• A discussion was held around plans for future use of the house located adjacent to Idlewyld Manor (and owned by IM). Plans will be discussed in the days to come.
• Recruitment is in place for a Resident Care Supervisor and a Complex Care Supervisor.
• Nicole has now completed 100 hours of Long-Term Care Administration training and is equipped to step in for Bahar if needed.
• Hand painted rocks, created and painted by Rosa, with motivational messages are now included on the palliative care cart

3. ADOPTION OF AGENDA:

      Motion moved by: Clarke

       Seconded by: Laura

       Motion carried

4. APPROVAL OF MINUTES:

       Motion moved by: Sofie

       Seconded by: Bruce

       Motion: carried

5. CHAIR’S REMARKS:

5.1   Move to Make It Happen:  Refer to Bahar’s Administrator Updates dated May 19 and May 26.

5.2 Region 4 Newsletter:  If you are interested in receiving the newsletter please contact Bob Gadsby, Chair of Family Council Network Four (FCN-4) at [email protected]

5.3 F.C.O. May and June:  The most recent meeting was held on May 25.  The next meeting will be held on July 4, Topic:  Pandemic Response Updates – Webinar for Families and Caregivers.  A 2^nd meeting will be held on July 13 – Mental Health and Aging.   All details can be found at:  Family Councils Ontario (fco.ngo).   Meetings are held via Zoom and are available to download and view after the meetings.  Notifications will be sent a few days prior to the meeting.

5.4 Afternoon Tea:  Wednesday, June 28 from 2:00 to 4:00 pm

5.5 Future speakers:  It was suggested the physiotherapist attend a meeting.

6. ONGOING BUSINESS:

6.1 Garden Update:  100 perennial shrubs were planted this year.  Roses, hibiscus

and 200 annuals were also planted.  Jackie is a new volunteer who is assisting with

watering and weeding.  The next task to complete is mulching the Rose Garden.

6.2 Trug purchase and set up:  5 trugs were purchased.  Bruce assembled them for the gardens.  Resident Council sent a thank you for all the work done in the gardens

6.3 Café coffee cups:  A variety of cups are being costed and considered for future use.

6.4 Ice Cream Social:  Sunday, July 30 from 1:30 to 3:30 pm sponsored by Family Council.   A sub committee consisting of Cindy, Margaret, Debbie and Laura will finalize the plans.   Bruce’s nephew has volunteered to sing and play guitar during the Social.

Volunteers needed on the day of the event.

7. NEW BUSINESS:

7.1 Update records for membership:  Member Information and Membership Statements as well as Code of Conduct for Family Council members need to be completed and signed for all members.

8. REPORTS:

8.1 Treasurer’s Report: After the addition of $2852.00 from the Spring Fling Bake Sale and $27.50 from the May 50/50 Draw less the expense of $2146.95 for the purchase of 5 new garden trugs there is $149.59 in cash and $4171.80 in the bank for a total of $4321.39 in the treasury.

9. 50/50 DRAW:

$70.00 was collected. $35.00 was won by Bahar who donated her winnings to the Garden Fund to purchase mulch. $35.00 will be deposited to the Family Council General account

10. ADJOURNMENT: The meeting was adjourned at 8:45 pm

Next meeting:

Date: Tuesday, July 11, 2023

Place: Hybrid